Sergeant at Arms (SAA)
This is an important role. Some clubs refer to this role as Welcomer because it is something that a new member can easily do while still finding their feet in the club. The Sergeant at Arms (SAA) does not speak for long, but plays a crucial role.
A well prepared introduction, delivered with enthusiasm, sets the tone for the evening ensures that our members and guests can look forward to a great meeting to come.
- The Welcomer should log in with sufficient time (at least 15 minutes before the start of the meeting) to test the connection and check with the Toastmaster on proceedings.
- One minute before the meeting starts, ask the participants to stand by for a prompt start.
- At the appointed time, call the meeting to order, welcome everyone (in the first half say Mr President, fellow Toastmasters and most welcome guests – in the 2nd half say Mr/Mme Toastmaster, fellow Toastmasters and most welcome guests)
- Give the housekeeping notices (keeping on mute, silencing phones, switching off cameras if having to leave the room, or for another distraction). Introduce and hand over to the President.
- At the end of the 1st half of the meeting, make sure you clarify with the Toastmaster when the 2nd half is due to start (this should have been clear in their closing address).
- A couple of minutes before the 2nd half start time, ensure that participants are back in the main room. If not, liaise with the Zoommaster to bring them back.
- At the start of the 2nd half, welcome everyone back and remind them to turn of their phones and go to mute unless speaking.